The CR Business Office is available to support both students and employees and can be reached at 707-476-4126 or email business-office@bwdd.net. Following are many of the areas where the Business Office provides support:
Purchasing –
Acquisition of goods and/or services for the District.
Email:purchasing@bwdd.net
- Bid and quote requirements
- Contracts
- Insurance requirements
- PWC-100
- Approval requirements
- Requisition and purchase order processing
- Re-encumbers and Dis-encumbers
- Vendor setup
- Printing chargebacks
- Fuel chargebacks
- Warehouse chargebacks
- Postage chargebacks
Accounts Payable (A/P) –
Amounts owed by the District to vendors or suppliers for goods or services rendered.
Email:accounts-payable@bwdd.net
- Receives invoices
- Processes payment to vendors, suppliers, etc.
- District Accounts Payable
- Foundation Accounts Payable
- Revolving Cash Requests
Cal Cards –
Email:ericka-barber@bwdd.net
- New Cal Card requests
- Completed statement reconciliation review and processing
Travel –
Email:purchasing@bwdd.net
- Pre-travel authorization
- Travel advance
- Approval requirements
- Paying for travel arrangements
- Post-travel report, receipt requirements, and travel reconciliations
Student Accounts –
Email:business-office@bwdd.net
- Payments
- Student Refunds
- Nelnet Payment Plans
- BankMobile Disbursements, a technology
solution, powered by BMTX, Inc.
Accounts Receivable (A/R) –
Amounts due to the District.
Email:business-office@bwdd.net
- Inter-office billing
- Financial aid disbursement
- Sponsored students
- Residence hall billing and receivable
- Non-student accounts receivable
- Delinquent debt collection
- Student payment disputes
- Deposits
- P-Counter
- CDC charges
Budgeting –
Email: Budget@bwdd.net
- Budget load into Ellucian/Datatel
- Budget adjustments and transfers
- Answering budget and expenditure questions
- ECBR report – Tracking payroll expenditures
- Budget code authorization and setup
- Employee requisitions
Insurance –
Email: BusAdmin-Assistant@Redwoods.edu
- Districtwide risk management, accident claims, liaison with insurance carrier
- District owned fleet title transfer and auto insurance contact
Accounting and Reporting –
- Ellucian/Datatel Finance access, patch testing and acceptance
- Federal grant award drawdown and management
- Apportionment revenue tracking and Proposition 30 Education Protection Account required reporting
- Property tax accounting
- Measure Q and State bonds, continuing disclosure reporting, compliance, Citizens Bond Oversight Committee coordination, bond refunding
- Cash/working capital management, Tax and Revenue Anticipation Note (TRAN)
- General ledger reconciliation, roll-up, closing
- Annual closing of the District’s books and CCFS 311 Final report
- Quarterly reports to the Chancellor’s Office: CCFS 311, 320, categorical reports
- Monthly Board items: District financial report, purchase order report, CalCard report, bond project status report, Foundation investment report and financial report
- Interaction with Auditors
- Preparation of required reports for annual financial audit